BasicOps Glossary

Activity

Any action in BasicOps that affects a project or a task. Adding or deleting a task or project, assigning a team member to a task, and changing the status of a task are just some of the activities that we keep track of for you. Activities are listed with the newest activity first in the project view and the task view.  

Administrator

A BasicOps user who has responsibility for managing access to BasicOps. An administrator can manage user accounts, invite new users to BasicOps, and perform other system maintenance duties.

Assignee

A person who is assigned to a project, task, or subtask. A project can have any number of assignees. A task or subtask can have only one assignee to ensure clear accountability.

External User

Anyone from outside your organization who has been invited to be part of a project.  These users are typically freelancers, self-employed consultants, independent contractors who aren’t full-time employees of your company, or others who should be given limited exposure to BasicOps projects.

Feed

A notification board that lists the activities of all members from all projects or tasks that you are a part of.

Flag

A small icon on the right side of each message box in My Feed. You can use flags to organize, identify, and filter messages. A flag starts out as light gray, but you can change its color to help you organize and manage items in the feed. You can then view only those messages that are flagged with the same color.  

Independent task

A task that is not assigned to a project.

Integrations

Separate apps and web services that can be added to BasicOps.

Mention

A user name that is preceded by @ when it is included in a discussion or chat. Using @ before a user name is handy for bringing something to a team member’s attention. The team member can see where they are mentioned and allows other users to chat by hovering over the mention. Mentions are listed in My Feed.

Section

An intermediate deadline in a project used to group tasks by due date or function. 

Project

A BasicOps workspace to help individuals and teams organize, consolidate, and share information as well as communicate and track progress. A project can be as simple as planning and holding a meeting or writing a blog post. Or it can be as large and complex as managing and tracking progress against corporate initiatives.

Project status

The state of a project. Each status is displayed in a different color to help you identify a project status.

Request

A task or subtask that needs review or a response.

Star

The star next to a project title in the left sidebar. A star is used to identify a favorite or important project. Clicking the star moves the project to top of your project list and sorts it alphabetical order. 

Subtask

A short or small assignment given to one person. Subtasks provide a way to break down tasks into smaller jobs, duties, or responsibilities. Like a task, a subtask can have its own due date, files, notes, and followers. A task can have any number of subtasks.

Task

An individual assignment that’s necessary to complete a project. You might think of it as a “to-do” item, an action item, or a work assignment. A task can be assigned to one person and can have a due date as well as associated files, discussions, and more. A project can have any number tasks.

Task Follower

A user who is interested in the outcome or progress of a task, but who is not a part of the project team. Task followers can view only the information for the task they follow.

Task Status

The state of a task. A team member can change the status of a task as it progresses toward completion. A task status helps manage tasks and keeps team members informed of a task’s progress.

Team Member

A user who is a part of a project. A team member can access all information about a project, including tasks, discussions, and files. A team member can perform all team functions, like adding other members, setting due dates, updating project status, and deleting the project.

Vendor

Employees of other companies, such as clients, ad agencies, material suppliers, and manufacturing services, who you may want to include in your projects.

Workspace

A workspace is a collection of projects, tasks, messages and users. A workspace can consist of your entire company, organization, department or just your team. Here you can communicate, collaborate, and get organized with everyone in your workspace.