Turn Ideas Into Action With the BasicOps Content Calendar
Whether you're managing social posts, marketing campaigns, or creative workflows, the BasicOps Content Calendar gives you a centralized view to plan, track, and publish content - all in one place. It’s built to help you stay organized, meet deadlines, and collaborate seamlessly across teams.
BasicOps makes it easier than ever to turn your workspace into a powerful content calendar. This guide will walk you through how to fully utilize BasicOps to manage content workflows and scheduling.
In this article, we will discuss:
Initiating your Project
Importing a Spreadsheet
If you’ve been using a spreadsheet or another tool as your content calendar, you can easily bring that into BasicOps. To do this, click Add Project.
Select Import Existing Project.
Follow the prompts to upload your existing content calendar spreadsheet and get started right away. Click here to learn more about importing a spreadsheet with your content calendars’ custom fields.
Content Calendar Template
If you’re looking to start a project from scratch, but want to speed up your setup, use our pre-built Content Calendar Template that comes with key custom fields and filters. Click here to access the template.
This template includes fields for:
- Content Type
- Status
- Sections
- Due Date
- Platform
- Priority
- Budget
Starting From Scratch
You can also initiate a project from scratch. Check out this help article for further details.
Modifying your Content Calendar
Add Custom Fields
BasicOps makes it easy to customize your content calendar to fit your workflow. In addition to built-in fields like Due Date, Status, and Assignee, you can add custom fields to better organize and manage your workspace such as Budget, Priority and Platform. Only Project Owners can add and manage custom fields. To learn more in depth about how to add custom fields, click here.
Add Sections
Sections help you visually organize tasks by phase or content type: For example, you can create a section for each separate month, or category of posts. To do so, click the arrow next to Add Task in your view. Here, the Add Section button will appear.
In the Board view, you can also filter your view based on Section. Go to your Board view, and select the following button.
Add Tags
Tags make it easier to filter, sort, and visually organize your tasks. You can create tags like Instagram, TikTok, Blog, or Organic to indicate the platform or type of content. You can also create tags like Urgent, Quick Win, or Client Request for more niche uses.
To add a tag, click the three dots next to a task’s status and select Add Tags. From there, you can create or assign a tag.
For example, if you tag tasks by platform, you can use the filter feature in the Table view to filter tasks by those tags. You can also simply view them directly in the tag column.
Modifying Custom Fields in Table View
The Table view is a spreadsheet-style layout that gives you a detailed, customizable overview of all your tasks and its respective fields in one place. To switch to Table view, click the Table tab. This view gives you full visibility into your tasks and custom fields, allowing you to sort, filter, and organize your content more effectively.
At this point, you should have your custom fields and tags set up. Now, let’s go over how to make the most of the Table view by customizing what appears and in what order.
Click the Settings button to access two lists.
One of the lists shows the fields currently visible in your table, and the other shows all available fields.
You can drag and drop fields between these lists to control what’s displayed. You can also reorder fields within the table directly—no need to open Settings every time.
List + Detail View
The List + Detail view provides a straightforward, linear layout of all your tasks. It’s a great way to see everything in your content calendar at once. You can organize tasks by sections and use filters to narrow down by assignee, due date, status, or any custom fields you've added. To learn how to make a custom filter based on a custom field, click here.
Go to the List tab. On the left side of the view, you’ll see all your tasks in a list. On the right side, you’ll see the details of the task you’ve selected, along with that task's discussion. In the discussion, you can see any commentary associated with the task.
In the details of the task, you can modify the view to show multiple fields. To do so, click the 3 dots to the right of the task status, and select Customize View.
Here, you can select which of the fields appear in the details area. You can also include the date fields here. You can split the visible fields into two columns.
Using the Calendar View
This part will focus more on the Calendar view, and how to modify your Calendar view by adding multiple date fields. The date field that will automatically be provided to you on your screen is Due Date; thus, the first view you see when going onto your Calendar view is of your tasks Due Date.
NOTE: Your calendar will only display tasks that have a Due Date or any other custom date field filled in. If you haven't filled out your tasks' date values, the tasks won't show up in the calendar.
Add Custom Date Fields
You can add new date fields to represent start dates, publish dates, work periods, deadlines, and more. This is just like adding another custom field. To add custom date fields, select any task, and then select the 3 buttons next to its status. Here, select customize view. Here, you can add new custom date fields.
Display Different Date Fields
In the Calendar, click the Customize button.
Here, a list of date fields that you have created will pop up. Select one or more date fields to appear in the Calendar view. For example, you can have two fields, Due Date and Start to End Date both live at the same time.
Other Ways to Customize your Calendar view
There are many other ways to modify your Calendar view. To learn more about customization options and maximizing your experience with the Calendar, click here.
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